Determine the dates of the tournament.
Site-inspect the facility.
Meet with Professional / Director to confirm dates and times.
Announce tournament date six months out.
Host Facility fees, tournament fees
Per tournament warm-up
F&B ( beverage station, box lunches )
Awards and prizes
A TOURNAMENT FORMAT
Improve client relationships? Fundraiser? Community Goodwill?
Match the type of outing with your objective -resort staff
will be helpful here.
Prizes: Do you want to reward best players or reduce competition
by giving everyone gifts?
Which pre game warm-up & tournament best fits your needs?
Book dates and times of Host facility
Sign contracts with any promotional tie-ins: corporate sponsors.
Determine number of participants.
Finalize pre game warm-up & tournament format.
Post tournament on Local Tournaments
Order gifts or prizes.
Schedule large gift insurance premiums
Mail out itinerary
Plan sponsorship signage.
Ensure gifts/prizes have been delivered.
Finalize count of players.
Call Host facility and let them know of any changes.
Get final list of players to Professional / Director.
Tell players to arrive 15 minutes early.
Verify schedule with photographer
Verify assigned groupings with Professional / Director.
Get gifts down to facility for distribution on tournament
Oversee arrivals and registration.
Oversee and conduct pre tournament warm-up & tournament.
Supervise scoring results.
Supervise awards ceremony.